Pic-Time pricing depends on the gallery plan, included capacity, optional add-ons and how you sell. Video storage is already included in the base tiers; extra storage is not an automatic charge for every video delivery. The useful question is what your actual library and workflow will cost.
Rates and primary documentation checked October 5, 2026. Amounts are in US dollars for individual photographers. Confirm checkout totals, billing term, tax and renewal pricing before purchase. Annual-billing monthly equivalents are estimates for comparison; the exact annual charge may reflect rounding or an offer.
| Cost factor | Published starting point | What to budget |
|---|---|---|
| Free | US$0 subscription | Reduced storage after the introductory period |
| Beginner | US$7 annual-billing monthly equivalent; US$8 monthly | Entry paid capacity |
| Professional | US$21 annual-billing monthly equivalent; US$25 monthly | Larger pools and required workflow tools |
| Advanced | US$42 annual-billing monthly equivalent; US$50 monthly | Fair-use terms and optional brands |
| Video add-on | Optional capacity beyond the included pool | Chosen allowance, charge and renewal term |
| Trial | 30-day Advanced trial, then Free unless upgraded | Capacity and plan limits after the trial |
Table of Contents
- Who This Pricing Breakdown Is For
- Pic-Time Client Delivery Suite Plans Compared
- Video Storage Add-Ons and What They Really Cost
- Pic-Time vs SendPhoto Real Cost Comparison
- Hidden Fees, Free Trial Rules, and Contract Terms
- Realistic Annual Cost by Photographer Type
- Which Pic-Time Plan Fits Your Studio
- Pic-Time Pricing FAQ for Working Photographers
Who This Pricing Breakdown Is For
This breakdown is for an individual photographer budgeting client galleries, retained photos, native video delivery and optional print selling. A portrait library, a wedding photo-and-film library and a multi-brand business have different requirements. Measure the files you intend to keep online before choosing a plan.
The examples below are fictional budgeting scenarios, not invoices, vendor trials or measured savings. SendPhoto publishes this guide and offers a different product focused on gallery delivery. A lower delivery subscription is not an equivalent replacement for a print store, album tools or marketing automation.
Current public Pic-Time prices are for individual photographers. Agencies, photo collectives and accounts serving multiple photographers need a custom arrangement. Legacy offers and account-specific discounts can differ from these figures. See the Pixieset pricing guide for another platform comparison.
Budget the workflow you will actually purchase: the base plan, any capacity or brand add-ons, selling costs and applicable tax. Record the checkout total and renewal amount before committing.
Pic-Time Client Delivery Suite Plans Compared
The official Client Delivery Suite table lists Free, Beginner, Professional and Advanced. All four have unlimited gallery counts; storage and features still vary. The annual-billing figures below are advertised monthly equivalents, not monthly installment payments.
| Item | Free | Beginner | Professional | Advanced |
|---|---|---|---|---|
| Annual-billing monthly equivalent | US$0 | US$7 | US$21 | US$42 |
| Monthly-billing price | Free | US$8 | US$25 | US$50 |
| Photo storage | 10GB initially; 3GB after three months | 20GB | 100GB | Unlimited, subject to terms |
| Included video storage | 1GB | 5GB | 30GB | 60GB |
| Gallery count | Unlimited | Unlimited | Unlimited | Unlimited |
| Design tools | Basic | Basic | Premium | Premium |
| Additional brands | Not available | Not available | Not available | Paid add-on |
| Standard Pic-Time-collected shop commission | 15% | 15% | 8% | 6% |
All plans list a mobile app, support and portfolio page. Check the exact design and review features you need; gallery count alone does not determine the right tier. The commission row concerns store orders, not a charge for hosting galleries. Its basis and exceptions are explained below.
Pic-Time's Free storage explanation says the three-month introductory window runs from account creation and includes the trial. It does not restart after a paid subscription. Files above a reduced limit can be purged; retain independent masters and clarify the applicable deadline before downgrading.
Advanced's unlimited-storage policy is for an individual photographer's business. It says additional fees may apply above 20GB per gallery or 100GB of monthly bandwidth. Multiple-photographer accounts need a custom plan. “Unlimited” should therefore not be modeled as unconditional archive capacity.
Video Storage Add-Ons and What They Really Cost
Video has its own capacity pool, but each base plan already includes video storage. An add-on is a consideration when the required video library exceeds that allowance. Unused photo capacity is not a substitute for video capacity.
The published video-storage options require an active Pic-Time plan:
| Video option | Advertised monthly equivalent, annual billing | Monthly billing | Illustrative annualized amount |
|---|---|---|---|
| 100GB | US$10 | US$16 | US$120 |
| 1TB | US$25 | US$42 | US$300 |
| 2.5TB | US$40 | US$66 | US$480 |
| 5TB | US$60 | US$100 | US$720 |
The last column multiplies the displayed annual-billing equivalent by 12. It is budgeting arithmetic, not a checkout receipt. Confirm the charge, resulting account allowance and renewal terms before buying. Do not assume a second discount from a promotional banner or treat a vendor's approximate video hours as a guaranteed capacity.
Pic-Time's video-storage help distinguishes upgrading the core subscription from purchasing a separate add-on. Compare both against the features and capacity needed. Its storage help says the highest available video resolution counts toward usage; lower resolutions do not count again.
Measure the delivered video files and retention period, rather than estimating from the number of weddings alone. The file-size guide explains why duration and bitrate affect the budget. Keep camera and editing masters outside the gallery service.
Pic-Time vs SendPhoto Real Cost Comparison
Specify photos and video separately before comparing prices. A requirement of “5TB mixed files” does not say whether Pic-Time needs a video add-on, and it exceeds SendPhoto's largest public tier. Sixty galleries per year and two sub-brands also do not prove eligibility for a standard individual-photographer plan.
For a smaller fictional workload of 80GB photos plus 20GB video, Pic-Time Professional's included pools cover the stated capacity. SendPhoto Standard offers 200GB combined account storage for US$10 monthly or US$100 annually. These products differ: Pic-Time includes print commerce and broader gallery tools, while SendPhoto focuses on finished-file delivery. Compare required features as well as capacity.
| Cost question | Pic-Time | SendPhoto |
|---|---|---|
| Core plan for the smaller example | Professional: US$25 monthly; US$21 advertised annual-billing equivalent | Standard: US$10 monthly or US$100 annually; 200GB |
| Video for that example | 20GB fits the included 30GB; no extra video subscription needed for this workload | Count photos and video within the account's combined allowance |
| Multiple brands | Advanced plus additional-brand charges; confirm account eligibility | No documented unlimited-brand suite; request the required configuration |
| Print-store sales | Plan/payment-route commission and fulfillment costs | No native print store; an external selling workflow has its own costs |
| 5TB requirement | Separate photo/video allocation, fair-use and agency eligibility before quoting | Custom quote required; public Pro tier is 1TB at US$32 monthly or US$320 annually |
Use SendPhoto's current pricing rather than a “single flat-rate” claim. Free has 5GB, one gallery and 10GB lifetime upload credits; paid plans scale with storage. Optional passwords, image watermarks and download controls are delivery settings, not a replacement for a store or CRM.
Review the SendPhoto versus Pic-Time comparison against the missing job in your workflow. For a 5TB team library, obtain written quotes from both providers. A public starting price is insufficient to claim either service is cheaper for that case.
Hidden Fees, Free Trial Rules, and Contract Terms
Separate published add-ons and store costs from genuinely unclear account terms. The subscription price is not the only possible expense, but that does not make every additional charge hidden.
Pic-Time's cancellation documentation describes a 30-day trial that returns to Free unless you manually upgrade; it does not require cancellation to avoid an automatic paid-trial conversion. Canceling a paid subscription leaves its remaining paid period before the account returns to Free. Record the confirmation and review reduced storage before the change.
The upgrade and renewal explanation says buying during a trial charges immediately, with unused trial time credited to the subscription's end. It also warns that billing can occur several days before renewal. Use the billing date shown in the account when planning cancellation. Check the purchase terms for refund eligibility; cancellation is not automatically a refund.
Current brand documentation lists US$6 per month for each extra brand on Advanced. The brand add-on explanation says brands share one login, rather than supplying separate user accounts. Confirm billing and renewal details for the add-on.
The commission schedule lists 15% on Free and Beginner, 8% on Professional and 6% on Advanced when Pic-Time collects payment. Commission applies to the order's profit/markup rather than its full production cost. Professional and Advanced can avoid that platform commission with photographer-collected payments; Free and Beginner still have commission, and recurring gallery-backup products have an exception. This does not remove payment-provider or fulfillment costs.
Illustrative commission calculation: on a US$100 selling price with US$60 production cost, markup is US$40. At 8%, commission on that markup is US$3.20, leaving US$36.80 before other costs. This is arithmetic, not a quoted order margin.
- Record the full purchase charge, currency, tax and billing date.
- Distinguish introductory offers from renewal pricing.
- Confirm the resulting photo/video allowances and extra-brand charges.
- Check the selected payment route, store fees and fulfillment costs.
- Review downgrade, cancellation and refund terms before relying on them.
Realistic Annual Cost by Photographer Type
These three fictional annualized budgets use the advertised monthly equivalents multiplied by 12. They are examples of the calculation, not verified annual invoices. Rounded equivalents, checkout totals, promotions, tax, fulfillment, payment costs and fair-use charges may change the amount payable.
| Example workload | Illustrative inputs | Annualized calculation in USD |
|---|---|---|
| Part-time portrait delivery: 10GB photos, 2GB video, one brand | Beginner; both pools fit its included capacity | 7 × 12 = 84 |
| Wedding delivery: 80GB photos, 80GB video, one brand | Professional plus the published 100GB video option; confirm resulting allowance | (21 + 10) × 12 = 372 |
| Large individual-photographer library: 4TB photos, 1TB video, primary brand plus two extra brands | Advanced plus 1TB video option and two US$6/month brands; eligibility/fair-use quote required | (42 + 25 + 2 × 6) × 12 = 948 baseline |
The first example needs no video add-on for its stated workload. The second exceeds its core plan's video pool, so its extra capacity is an explicit assumption. In the third, the storage split and brand count are specified; US$948 is an illustrative subscription baseline, not a promise that such usage is covered without additional charges.
Compare a quote with the same files, retention period and business structure. A multi-photographer agency should use its own custom quote instead of applying the individual example. Do not call the difference between two subscription prices profit or guaranteed savings; switching and operating the workflow also take time.
Which Pic-Time Plan Fits Your Studio
Choose from the work and files you need to keep available, rather than a fixed rule such as “25 weddings means Professional.” A small photo-and-video library may fit an entry plan; a single large job may need more capacity or different tools. Free can remain useful within its limits, rather than only serving as a temporary test account.
- Session volume: calculate retained file sizes and client-access commitments. Unlimited gallery count does not remove storage limits.
- Video frequency: compare the actual video pool with included capacity before adding a subscription.
- Brand count: distinguish additional presentation brands from separate photographers or logins; obtain the right account quote.
- Storefront reliance: list print products, payment handling, fulfillment and required review tools. A delivery-only subscription may not replace them.
A useful draft budget has five entries: required features, retained photo size, retained video size, number of brands and exact checkout/renewal totals. Mark unconfirmed terms as questions for the provider. This is a proposed planning exercise, not a completed platform test.
If finished-file delivery is the only missing layer, compare SendPhoto's storage tiers. If print selling, album workflows or gallery automation are central to the job, account for those capabilities before deciding that a smaller invoice represents an equivalent replacement.
Pic-Time Pricing FAQ for Working Photographers
Does every plan require a separate video subscription?
No. Base plans have included video capacity. Measure the intended library, then consider a core upgrade or video add-on only when needed.
Will the trial charge me automatically?
Pic-Time's cancellation help says the free trial returns to Free unless manually upgraded. Buying a subscription is different: record its billing and renewal dates and keep the purchase confirmation.
Can I use unlimited storage for a team archive?
Do not assume an individual Advanced subscription covers a photo collective or team. Its fair-use policy and custom-account eligibility apply. Ask for a written quote for your actual business and usage.
What happens when I move my galleries?
Keep independent source files and export the required records before changing access or canceling. Do not assume favorites, orders, approval history or old gallery links automatically transfer to another platform. Check the permitted download format and quality rather than promising every export preserves the original file. A domain change alone does not recreate a gallery's data.
Which review features should I budget for?
Identify whether you need selections, annotations, client image search or album proofing, then verify the current plan's exact feature list. These are different jobs; do not choose by an assumed “AI included” label or by gallery count alone.
Does avoiding platform commission make a sale free?
No. The payment route and plan control commission eligibility, while production, shipping, payment-provider charges and applicable taxes still affect the order. Hosting costs and print-order costs belong on separate lines.
For focused client delivery, review SendPhoto alongside the current Pic-Time plan that fits your workload. Compare specific capacity, required client actions and complete costs, with quotes for requirements beyond the public tiers.